Key Dates:
– Nominations close Wednesday September 23rd 2020
– Voting opens Saturday September 26th 2020
– Voting closes Sunday October 4th 2020
– TROHPIQ Annual General Meeting Thursday October 8th 2020
Positions Available:
Executive Team
PRESIDENT
This position is available to all members.
The President has the role of leading all policy development and strategic planning for the Club. They serve as the public face of TROHPIQ and play an important role in the club’s promotion. They also liaise with and attend NRHSN events to promote the club’s interest and objectives. Specific roles and responsibilities of the President include:
Representing TROHPIQ at public events and media engagements Liaising with external stakeholders such as UQMS, UQRCS and Health Workforce Queensland Authorising all statements on club policy Maintaining communication between NRHSN and the TROHPIQ committee and members Delegating and overseeing management committee tasks and events Preparing an Annual Report for presentation at the Annual General Meeting (AGM) Overseeing the administrative subcommittee in conjunction with the Secretary and Treasurer Any other executive duties that may arise in the day-to-day running of the club
Applicants must display a strong understanding of the day-to-day running and structure of the club, have a demonstrable interest in rural and remote health, and be available to take on the role of Past President in 2021.
PAST PRESIDENT
This position is available to all members.
The Past President serves as the returning officer for the new committee in the year following their appointment as President. Their role is to support the new committee (particularly in the transition period of November to February but extending throughout the year) and administer TROHPIQ’s alumni network.
This role is automatically given to the President once they have finished their term.
SECRETARY
This position is available to all members.
The Secretary is responsible for all of TROHPIQ’s secretarial duties to ensure the smooth every day running of the club. The specific roles and responsibilities of the Secretary include:
Arranging the AGM and monthly committee meetings, including making venue bookings, arranging the agenda, chairing the meeting and recording and circulating minutes to committee members Being familiar with the TROHPIQ constitution and ensuring that it is upheld Representing the interests of TROHPIQ and its members when the President is unavailable Overseeing the administrative subcommittee in conjunction with the President and Treasurer Managing the TROHPIQ calendar of events Providing official communications within the club Acting as the first point of contact for club and committee enquiries Routinely checking emails and the TROHPIQ Facebook group Any other executive duties that may arise in the day-to-day running of the club
TREASURER
This position is available to all members.
The Treasurer is responsible for overseeing all financial aspects of the club. The specific roles and responsibilities of the Treasurer include:
Preparing an annual budget and approving individual event budgets Ensuring that annual obligations for NRHSN, RHMT and UQRCS funding are met Reporting to external bodies (NRHSN, UQU, RCS) in a timely manner Preparing the yearly audit for the Annual General Meeting Maintain TROHPIQ’s QPAY in conjunction with the memberships officer Overseeing the administrative subcommittee in conjunction with the President and Secretary Overseeing the running of UQU club barbeques for the club Maintaining a current inventory list of TROHPIQ assets Any other executive duties that may arise in the day-to-day running of the club
CHAIR OF NURSING
This position is available to nursing and midwifery students only.
The Chair of Nursing is responsible, in conjunction with the Chair of Allied Health in engaging and promoting the interests of TROHPIQ nursing students across campuses. To be eligible for this role, you must be a current nursing student.
The specific roles and responsibilities of the Chair of Nursing include:
Co-chairing monthly meetings of the Nursing and Allied Health subcommittee, including organising an agenda and making and circulating minutes to relevant committee members Represent the interest of Nursing students at all TROHPIQ affiliated universities Overseeing and supporting all TROHPIQ nursing and allied health representatives Promoting the club to nursing and midwifery students with the aim to increase TROHPIQ membership Liaising with the Scholarships and Conferences Officer to ensure the continuation of SPARQ Liaising with other relevant clubs to promote TROHPIQ events and engagement with rural health (e.g. NAMSA) Any other executive duties that may arise in the day-to-day running of the Club
CHAIR OF ALLIED HEALTH
This position is available to allied health students only.
The Chair of Allied Health is responsible, in conjunction with the Chair of Nursing in engaging and promoting the interests of TROHPIQ allied health students across campuses. To be eligible for this role, you must be a current allied health student.
The specific roles and responsibilities of the Chair of Allied Health include:
Co-chairing monthly meetings of the Nursing and Allied Health subcommittee, including organising an agenda and making and circulating minutes to relevant committee members Represent the interest of Allied Health students at all TROHPIQ affiliated universities Overseeing and supporting all TROHPIQ nursing and allied health representatives Promoting the club to allied health students with the aim to increase TROHPIQ membership across allied health disciplines Liaising with the Scholarships and Conferences Officer to ensure the continuation of SPARQ Liaising with other relevant clubs to promote TROHPIQ events and engagement with rural health (e.g. QPSA) Any other executive duties that may arise in the day-to-day running of the Club
VP OUTREACH
This position is available to all members.
The Vice President Outreach is responsible for overseeing the Outreach subcommittee and supporting committee members in running quality events. The VP Outreach oversees the running of existing events within the subcommittee and coordinates new events for TROHPIQ members.
The specific roles and responsibilities of the Vice President Outreach include:
Oversee and provide support to the Outreach subcommittee Chairing meetings of the Outreach subcommittee including arranging the agenda and keeping and circulating minutes to subcommittee members and the Secretary Monitor progress of events and trips organised by members of the subcommittee Liaise with the Executive Committee to authorise new events proposed by the Outreach subcommittee Encourage and support events that promote multidisciplinary engagement and participation Any other executive duties that may arise in the day-to-day running of the club
VP RCS
This position is available to medical students only.
The Vice President RCS is responsible for promoting the objectives of TROHPIQ and the UQ Rural Clinical School to medical students and overseeing the Medicine subcommittee.
The specific roles and responsibilities of the Vice President RCS include: Overseeing and providing support to the Medicine subcommittee Chairing meetings of the Medicine subcommittee including arranging the agenda and keeping and circulating minutes to subcommittee members and the Secretary Monitor progress of events and RCS trips organised by members of the subcommittee Liaise with the Executive Committee to authorise new events proposed by the Medicine subcommittee Promote advocacy and events for students at Rural Clinical Schools Any other executive duties that may arise in the day-to-day running of the club
Management: Administrative Subcommittee
COMMUNICATIONS
This position is available to all members. There is one Communications Officer.
The Communications Officer is responsible for managing TROHPIQ’s digital presence, primarily through the club’s website, Facebook, Twitter and Instagram accounts. They also manage club communications via committee email and the TROHPIQ newsletter.
The specific roles and responsibilities of this position include:
Maintaining the TROHPIQ website, including ensuring all published information is correct and up to date and any sponsorship requirements are met Promoting club events and news via Facebook, Twitter and Instagram Collating and circulating the monthly TROHPIQ newsletter Supporting the IT requirements of TROHPIQ committee members including email accounts, Google Drive access and other troubleshooting as necessary
MARKETING
This position is available to all members. There is one Marketing Officer.
The role of the Marketing Officer is to create and maintain attractive and uniform branding and promotional material for TROHPIQ, and to support event convenors and representatives to promote their events and opportunities. It is an ideal role for anyone with a creative streak.
Specific roles and responsibilities of the position include:
Liaising with other members of the committee to collate photos and other resources to promote the club Creating general promotional and marketing collateral for use on the club’s website and social media Creating event specific marketing materials in collaboration with relevant committee members Ensuring that marketing materials adhere to relevant legislative and regulative requirements, including providing image request and consent forms to event convenors and monitoring materials to ensure no children or unconsented adults appear in promotional materials Liaising with the Membership Officer and Executive Committee to create marketing material and promotional strategies for market day
MEMBERSHIP
This position is available to all members. There is one Membership Officer.
The Membership Officer is responsible for maintaining TROHPIQ membership databases and liaising with other relevant committee members to ensure TROHPIQ’s presence at market days and other promotional events.
The specific roles and responsibilities of this position include:
Managing the TROHPIQ membership database Overseeing Indigenous student memberships Analysing and reporting on annual membership data Liaise with Chairs of Nursing and Allied Health and VP RCS to ensure TROHPIQ presence at promotional events such as market days and open days Regularly inform the committee on opportunities to improve membership processes and numbers
SPONSORSHIP
This position is available to all members. There is one Sponsorship Officer.
The role of the Sponsorship Officer is to liaise with current, potential and former club sponsors for annual and event-specific sponsorships.
The specific roles and responsibilities of the Sponsorship Officer include:
Maintaining, updating and revising the TROHPIQ sponsorship prospectus document Liaising with existing and new sponsors to create sponsorship agreements and generate revenue for the club Ensuring that the specifics of our sponsorship agreements are met, including liaising with the Treasurer to ensure invoices are received and paid Approaching potential sponsors for specific TROHPIQ events Obtaining sponsorship for TREES and SPARQ
SCHOLARSHIPS AND CONFERENCES
This position is available to medical students only. There is one Scholarships and Conferences Officer.
The role of the Scholarships and Conferences Officer is to provide club members with information and support to apply for scholarships and conferences. The roles and responsibilities under this portfolio include:
Keeping up to date with all scholarships and conferences (e.g. John Flynn PP, RDAQ, NRHSN Council) applicable to TROHPIQ members Advertising and circulating details of relevant scholarships and conferences to TROHPIQ members via the club’s website, social media outlets and newsletter in conjunction with the Communications Officer and Secretary Working with the Discipline of Rural and Remote Medicine to organise TREES, including creating application forms, coordinating interviews, and notifying applicants of the outcome of their application Attend relevant observership information evenings to promote the TREES program, including the TIME elective information night and the UQ Faculty of Medicine observership information lecture Coordinating SPARQ, including creating application forms, and notifying applicants of the outcome of their application, in collaboration with the Chairs of Nursing and Allied Health Acting as the liaison between TROHPIQ and Health Workforce Queensland in the organisation of the Joint Rural Health Club Weekend In collaboration with TROHPIQ’s President, facilitating the selection of students to attend the Rural Doctors’ Association Queensland Conference Facilitating medical students to attend the biennial Goondiwindi Medical Muster or Kingaroy Red Ant Round-Up Medical Conference Preparing reports for all events held under the Scholarships and Conferences portfolio
Management: Nursing & Allied Health Subcommittee
NURSING REPRESENTATIVES
This position is available to nursing or midwifery students only. There are at least seven nursing representatives across all TROHPIQ affiliated universities, with at least two from UQ and at least one each from QUT, USQ, ACU, CQU, QUT.
The role of the Nursing Representatives is to engage nursing and midwifery students at their university, promote rural health, and support and advocate for rural placements and other opportunities relevant to their site. They work closely with the Allied Health representatives at each university to run joint events and promotions.
The specific roles and responsibilities of the Nursing representatives include: Representing the interest of nursing and midwifery students at their university on the TROHPIQ committee
Representing TROHPIQ at nursing, midwifery and allied health events at their university Promoting TROHPIQ and events to students in nursing and midwifery via lectures, email and social media Representing TROHPIQ at relevant university open and market days Hosting and organising the Careers in Rural Health Seminar in conjunction with the Allied Health representative at their relevant university Liaising with relevant Faculties and Schools within their university to engage students through official channels and to advocate for and promote rural placement opportunities Engaging, liaising and representing TROHPIQ to other relevant health clubs at their university Preparing reports for any club events run by the representative
ALLIED HEALTH REPRESENTATIVES
This position is available to allied health students only. There are at least seven Allied Health representatives across all TROHPIQ affiliated universities, with at least two from UQ and at least one each from QUT, USQ, ACU, CQU, QUT.
The role of the Allied Health Representatives is to engage allied health students at their university, promote rural health, and support and advocate for rural placements and other opportunities relevant to their site. Their portfolio spans across all allied health disciplines and they work closely with the Nursing representatives at each university to run joint events and promotions. The specific roles and responsibilities of the Allied Health representatives include:
Representing the interest of allied health students at their university on the TROHPIQ committee Representing TROHPIQ at allied health events at their university Promoting TROHPIQ and events to students in allied health disciplines via lectures, email and social media Representing TROHPIQ at relevant university open and market days Hosting and organising the Careers in Rural Health Seminar in conjunction with the Nursing representative at their relevant university Liaising with relevant Faculties and Schools within their university to engage students through official channels and to advocate for and promote rural placement opportunities Engaging, liaising and representing TROHPIQ to other relevant health clubs at their university Preparing reports for any club events run by the representative
Management: Outreach Subcommittee
CULTURAL OFFICERS
This position is available to all members. There are two Cultural Officer positions. position is available to all members.
The role of the Cultural Officer is to plan and deliver cultural and social events to TROHPIQ members. This is an exciting role best suited to someone who is keen to help our team create vibrant and enjoyable opportunities for our members to mingle, make lifelong friends and get into the great outdoors.
The roles and responsibilities of our Cultural Officers include:
Organise and facilitate the TROHPIQ welcome event at the start of the year Coordinate and delegate the organisation of social sport teams in Brisbane and RCS sites Run the TROHPIQ trivia night Developing and coordinate any new events under the Cultural Officer portfolio in conjunction with the Executive Committee
EDUCATION OFFICERS
This position is available to all members. There are two Education Officer positions.
The Education Officer is responsible for overseeing TROHPIQ’s educational program, including workshops and information evenings in collaboration with other clubs and societies.
The roles and responsibilities under the Education Officer portfolio include:
Organising TROHPIQ’s Information Evening in collaboration with the Executive Committee Liaising with other UQMS affiliate clubs to run relevant events such as the Women in Rural Medicine Networking Evening with SWIM Organising TROHPIQ’s Careers in Rural Medicine (UQ) in collaboration with the Nursing and Allied Health Subcommittee Developing any new events under the Education Officer portfolio in conjunction with the Executive Committee Preparing reports for all events held under the Education Officer portfolio
INDIGENOUS OFFICERS
This position is available to all members. There are at least two Indigenous Affairs Officer positions, with preference given to students of Aboriginal or Torres Strait Islander origin.
The role of the Indigenous Affairs Officer is to engage and promote rural health opportunities to students of Aboriginal and Torres Strait Islander origin, and to assist in advocacy and education for the ongoing appreciation and respect for Indigenous culture, community and values.
The roles and responsibilities of the Indigenous Affairs Officer includes:
Maintaining links with the Indigenous community and other key stakeholders Organising TROHPIQ’s involvement in NAIDOC Family Fun Day celebrations Organising the attendance of TROHPIQ members to at least one Indigenous festival (e.g. Laura Dance Festival, Winds of Zenadth) in collaboration with NRHSN’s other rural health clubs Assisting in the organisation of an Indigenous Health Seminar Preparing reports for all events held under the Indigenous Affairs Officer portfolio
MEDICAL SKILLS CONVENORS
This position is available to medical students only. There are at least three Medical Skills Convenor positions.
Three coordinators are responsible for organising and running TROHPIQ’s three Skills Days, with assistance from the Medicine Year 1 and 2 representatives. Coordinators are responsible for:
Organising budgets, venues, programs, tutors and supplies for the event Advertising the event in collaboration with the Communications Officer Managing student sign up and payment via QPAY in collaboration with the Treasurer Collaborate with and assist the Allied Health Skills Convenors in running multidisciplinary skills events Preparing a report for each event
ALLIED HEALTH SKILLS CONVENORS
This position is available to nursing, midwifery and allied health students only. There are at least three Allied Health Skills Convenor positions.
Three coordinators are responsible for organising and running TROHPIQ’s Allied Health Skills Day and Allied Health Bush Cup Challenge, with assistance from the Nursing and Allied Health Co-Chairs and Representatives. Coordinators are responsible for:
Selecting an appropriate date for each event, in collaboration with the Secretary and Chairs of Nursing and Allied Health Organising budgets, venues, programs, tutors, and supplies for the Allied Health Skills Day and the Allied Health Bush Cup Challenge Arranging food, transport and accommodation as required for the Bush Cup Challenge Advertising the events in collaboration with the Communications Officer Managing student sign up and payment via QPAY in collaboration with the Treasurer Collaborate with and assist the Medical Skills Convenors in running multidisciplinary skills events Preparing a report for each event
RURAL HIGH SCHOOL VISITS CONVENORS
This position is available to all members. There are at least three Rural High School Visit Convenor positions.
TROHPIQ is required by the NRHSN to complete visits to a minimum of two high schools per year in rural or regional Queensland. The key goals are to increase student awareness of the variety of health disciplines and to provide rural cultural experiences for TROHPIQ members. This role offers a lot of flexibility and great reward, as the convenors choose the location, duration and timing of the event and are able to meaningfully engage with the next generation of rural health professionals. This role involves:
Contacting schools and confirming dates Preparing presentations and workshops, including ordering supplies required Arranging volunteers to attend and run the event Arrange food, transport and accommodation for the duration of the trip Advertising for participants and organising student sign up Updating trip details in a timely manner on the NRHSN website Preparing reports for the RHSV
BOWTIES AND BEAUTIES CHARITY GALA CONVENORS
This position is available to all members. There are at least three Bowties and Beauties Charity Gala Convenor positions.
The Bowties and Beauties Charity Gala is one of TROHPIQ’s premiere social events. It is a casual cocktail night that raises money for BUSHkids, an organization which provides healthcare for children in rural Queensland communities. This position is a great opportunity to build your event management skills in a well-supported environment and raise money for a great cause, all while having an awesome night. Convenors are responsible for:
Arranging advertising, the venue, band, and food for the night Liaising with the treasurer to approve a budget for the event Liaising with BUSHkids representatives to facilitate payment of donations Liaising with RCS representatives and committee members to ensure fundraising from each RCS and TROHPIQ event is collected and counted, in collaboration with the Treasurer and VP RCS Performing fundraising activities to raise awareness of the event, as well as money for BUSHkids Preparing a report of the event
CHERBOURG TRIP CONVENORS
This position is available to all members.
Cherbourg is an Aboriginal community in South East Queensland and was a Government settlement in the early 1900s. The Cherbourg Trip is held annually and is one of TROHPIQ’s most popular events. This multidisciplinary trip aims to provide students with an opportunity to engage with the local Indigenous community and learn about Cherbourg’s culture and history. This event is extremely well received by TROHPIQ members and convenors have a great time attending the trip and making new friends. This role involves:
Contacting relevant stakeholders within the Cherbourg community Organising a trip itinerary and ordering any supplies required Arranging food, transport and accommodation for the duration of the trip Advertising the event and managing student sign up and payment Ensuring the smooth running of the weekend Preparing a report for the event
Management: Medicine Subcommittee
PHASE 1 REPRESENTATIVES
This position is available to medical students only. There are two phase 1 representatives, with preference given to one first year and one second year medical student.
The role of the Phase 1 representative is to assist the TROHPIQ committee in providing and promoting rural health events and opportunities to medical students. The specific roles and responsibilities include:
Representing the interests of the representatives’ respective cohort and liaising between TROHPIQ and its members belonging to these cohorts Promoting TROHPIQ and relevant events to students in the relevant cohorts via lectures, email, social media Representing TROHPIQ at university open days and market days Being available for and assisting with the running of UQU barbecues, medical skills days, and other events as they arise Coordinating the Bonded Medical Places Mixer at the start of the year Facilitating information events for Rural Clinical School preferencing and allocations in conjunction with the UQ RCS and VP RCS Developing and coordinating any new events aimed at engaging phase 2 medical students in conjunction with the Executive Committee Overseeing the running of the TROHPIQ stall during Blue Week Preparing reports for any club events run by the representative
PHASE 2 REPRESENTATIVES
This position is available to medical students only. There are two phase 2 representatives, with preference given to one third year and one fourth year medical student based in Brisbane.
The role of the Phase 2 representative is to promote rural health events and opportunities to later year medical students, especially those located in metropolitan clinical schools. The Phase 2 representative will work to engage and promote events to students, especially those who are interested in rural medicine. Specific roles and responsibilities include:
Representing the interests of the representatives’ respective cohort and liaising between TROHPIQ and its members belonging to these cohorts Liaising with the Queensland Rural Generalist Pathway to ensure the dissemination of relevant information to medical students, including organising information events Promoting TROHPIQ and TROHPIQ events to students in the relevant cohorts via lectures, email, social media Being available for and assisting with the running of UQU barbecues, medical skills days, and other events as they arise Developing and coordinating any new events aimed at engaging phase 2 medical students in conjunction with the Executive Committee Preparing reports for any club events run by the representative
RURAL CLINICAL SCHOOL REPRESENTATIVES
This position is available to medical students currently studying at a relevant RCS site during their year of term. There are two RCS representative positions at each Rural clinical school site – Toowoomba, Bundaberg, Hervey Bay and Rockhampton – with preference given to one third year and one fourth year student at each site.
The specific roles and responsibilities of RCS representatives include:
Representing the interests of RCS students and liaising between TROHPIQ and its members belonging to these cohorts Hosting RCS Prep Week barbeques twice yearly and organising other events at RCS sites based on the needs of that cohort Overseeing and coordinating the TROHPIQ RCS trips in collaboration with the relevant RCS Trip Convenor Supporting TROHPIQ members in all disciplines undertaking placements in the area, and working to extend opportunities and events with associated universities in the area Fundraise for TROHPIQ’s chosen charity, BUSHkids, at events held at the RCS Preparing reports for any club events run by the representative
RCS TRIP CONVENORS
This position is available to medical students only. There is at least one RCS trip convenor for each trip: Wide Bay (Hervey Bay and Bundaberg), Toowoomba and Rockhampton.
The annual TROHPIQ RCS trips are looked forward to by all of our phase 1 medical student members and are run in conjunction with the UQ RCS and RCS representatives in order for students to gain an idea of what the rural clinical school and surrounding area has to offer.
The role of the trip coordinators involves:
Liaising with the relevant RCS site and RCS representatives in the planning of the event Arranging food, transport and accommodation as necessary Advertising the event and managing student sign up and payment Ensuring the smooth running of the event Preparing a report for the event Wide Bay Trip representatives only: Liaising with the Hervey Bay RCS representative to help coordinate the Hervey Bay OSBEE. The OSBEE is a fantastic day of hands-on clinical scenarios where second year medical students can refresh their first aid training in preparation for their clinical years and explore the Hervey Bay and Maryborough region. This event is predominantly organized by the Hervey Bay Rural Clinical School. The role of the Wide Bay Trip convener is to coordinate morning tea for students and facilitate a short speech on TROHPIQ on the morning.
